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The LaSells Stewart Center (LSC) was opened as a performing arts and conference center on the Oregon State University (OSU) campus in April, 1981 for use by OSU students, faculty and staff, and community members. The building was constructed with private funds. The OSU Foundation initiated the plan to build the facility and carried through with the construction. Upon completion, the Foundation deeded the building to OSU. The LSC is administrated through OSU Conferences Services under the auspices of the Vice President of Finance and Administration.
Oregon State University (OSU) group: OSU department or recognized student organization. The OSU department or student organization bears complete responsibility for financial and liability for insurance related issues. Invoices are paid through an OSU departmental index.
Non-profit group: Federal, State, and other government agencies, public schools, and 501c3 organizations are considered non-profits. Non-profit groups are asked to provide proof of tax exempt status.
Private group: For-profit groups and/or individuals; groups not associated with above categories.
|Type of Group||Rate Structure Applied to Group|
|Private Groups||Standard rate|
|Non Profit Group||25% discount based on standard rate|
|OSU Group||50% discount based on standard rate|
a. Extended “request” times may be granted in extenuating circumstances with advance notice.
b. When a second party asks for a date that has already been requested, the second party will be put on a wait list. The first party will be contacted and given three (3) business days to contract or release the date/time/space.
a. A non-refundable deposit of 50% of the estimated room rental is required at the time the reservation. The balance of the charges for facility and equipment use will be due upon receipt of the final invoice.
a. Payment is due within 30 days of the invoice date.
b. If default occurs in the payment or performance terms, the agreement between of the parties will be terminated and will be forwarded to OSU Business Office for collection purposes.
a. Events cancelled more than 12 months prior to the event date will be assessed an administrative fee.
b. Events cancelled less than 12 months but more than 6 months prior to the event date will be assessed an administrative fee of half of the cost of the reservation.
c. Events cancelled less than 6 months prior to the event date will be assessed an administrative fee equal to the cost of the full reservation.
a. Events cancelled more than one month prior to the event date will be assessed an administrative fee of up to half of the room cost.
b. Events cancelled less than one month before the event date will be assessed an administrative fee equal to the full room cost.
c. Changes may be made to a reservation within three (3) business days from time of initial reservation without penalty. After that time, the normal change or an administrative fee shall apply.
a. The LaSells Stewart Center is available for events from 7:00 a.m. to 10:00 p.m. daily. Access to the facilities before or after those times will be charged an additional hourly rate.
b. The building may be closed for major holidays and on weekends when no events are scheduled.
c. Standard office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday.
a. A Memorial Union purchase order covering the estimated cost of the event plus a 15% contingency fee must be on file prior to the start of the event.
a. Four-hour rehearsal reservation for events may be booked as follows:
i. Rehearsal reservations may be scheduled at 50% of the regular full-day room rate.
ii. Rehearsal reservations made less than one month before the event date may be made at 25 % of the regular full-day room rate
iii. Labor and equipment charges are not included.
a. ONLY Beer and wine service is allowed on a permit basis at The LaSells Stewart Center.
b. OSU & OLCC Alcohol Registration forms must be submitted to the Office of Risk Management no later than three (3) weeks prior to the scheduled event. Procedural questions should be addressed to the Office of Risk Management at (541) 737-7252.
c. Proof of an OLCC liquor license or day permit and a $1,000,000.00 (one million dollars) liquor liability insurance policy naming OSU as additional insured must be furnished to the Office of Risk Management at the time the application is submitted.
d. It is the responsibility of the licensed alcohol server to curtail service of alcoholic beverages when necessary. The facility staff may curtail service of alcoholic beverages to anyone on the premises at any time.
Merchandise, books, or other goods may not be sold without prior authorization. The seller will pay a 20% commission on gross sales.
All royalties, licenses, and copyright fees due as a result of renter's activities in University facilities are the renter’s responsibility. OSU shall be held harmless for any claims made against OSU as a result of renter's failure to pay any such fee.
Posting is permitted only with authorization from OSU Conference Services. Advertising and promotions must include information for individuals with disabilities and is the responsibility of renter to pay for contract services.
Rights to negotiate and enter into agreements for the granting of radio and television rights in connection with the staging of any performance or event under the terms of this contract are the renter’s responsibility. Written consent must be obtained from OSU Conference Services.
Any user must alert OSU Conference Services and Corvallis Fire Department of their intention to use any open-flame, pyrotechnics, or weapons.
a. Open-Flame: The Corvallis Fire Department discourages the use of any open-flame device in public assembly occupancy. CFD encourages the use of battery-operated candles as a means of simulating candlelight. Information and permit forms are available at the City of Corvallis fire permit webpage.
b. Pyrotechnics: Contact the Corvallis Fire Department, for the applicable permit form at 400 NW Harrison Blvd; Corvallis, OR 97330, Phone 541-766-6961 / Fax 541-766-6938
Contact the Oregon State Police, University Office and OSU Security Services at 541-737-3010.
All agents and employees connected with facility use shall abide by, conform to, and comply with all laws of the United States and the State of Oregon, all OSU rules, Benton County, Oregon ordinances, City of Corvallis, and the policies of OSU Conferences Services.
Additional information can be found in the OSU Administrative Policies and Procedures webpage.
OSU Conference Services shall arrange for all security services and charges.
All speech activities at LaSells Stewart Center must be in accordance with, Oregon State University’s “Time, Manner, and Place Rules for Speech Activities (576-05-005 - 576-050-040).”
The LaSells Stewart Center is non-smoking facility and is in compliance with the Oregon Indoor Clean Air Act, ORS 433.835-533.875. Oregon State University's smoking and tobacco use policy generally prohibits smoking and tobacco use on all university-owned or -controlled property.
a. Only service animals are permitted in The LaSells Stewart Center (guide dogs for the blind and companion dogs for the deaf).
b. Bicycles, skateboards, and skates are not permitted within the building and in the courtyard.
a. In accordance with federal and state laws, Oregon State University prohibits discrimination on the basis of race, color, national origin, religion, sex, age, marital status, disability, or veteran status. In addition, the University prohibits discrimination on the basis of sexual orientation.
b. Any person who believes that he or she has been sexually harassed at the University may file either a formal or informal complaint in the Office of Affirmative Action & Equal Opportunity. Confidentiality will be maintained to the fullest extent.
In the event The LaSells Stewart Center is destroyed or damaged by fire, riots, acts of God or war or any other similar cause, OSU Conference Services has the right to cancel all events.
Any exceptions to the above stated policies may be granted by the Director of OSU Conference Services and/or the Vice President for Finance and Administration.
All activities involving minors (under age 18) are required to register with the Office of Youth Safety & Compliance prior to their start date. Registration can be completed on-line at youth.oregonstate.edu.