1. Verify room availability at the Office of the Registrar.

2. Whom to contact for a reservation:

A. Contact the Schedule Desk (541) 737-2181 directly if you represent an...

1. OSU Recognized Club, or

2. Academic or Scholarly Fraternity

NOTE: 

1. If the event is held for a philanthropic purpose then a profit is not expected.

2. Review the list under Office of Conference Services for other requirements.

3. The event's coordinator is responsible for notifying Security Services, Media Services, and the appropriate reservation unit that an event has been canceled.

4. See AV Needs and Room Access at the bottom of the page.

B. Contact the Office of Greek Life (541) 737-5432 if you represent an ...

OSU Social Fraternity or Sorority

NOTE:

1. If the event is held for a philanthropic purpose then a profit is not expected.

2. Review the list under Office of Conference Services for other requirements.

3. The event's coordinator is responsible for notifying Security Services, Media Services, and the appropriate reservation unit that an event has been canceled. 

4. See AV Needs and Room Access at the bottom of the page.

 C. Submit the Non-Academic Classroom Use Form to the Conference Services Office. Use the email address on the form. (541) 737-2402.

If your event DOES NOT meet the above qualifications OR the following applies to your event:

1. A profit is expected from the event

2. There is a charge to attend the event (other than a philanthropic event)

3. The public is invited ("open to the public" as opposed to "by invitation only")

4. If the organizer represents an off-campus group (clubs and social structures, religious groups, public organizations).

5. Fill out the Campus Classroom Use Request Form as completely as possible.

Email the form to: Deb.Weitzman@oregonstate.edu

Estimated Charges:

OSU Student Organization
Classroom: $85
Auditorium: $200

Non-OSU Event/Organizer
Classroom: $130
Auditorium: $300

Administrative Fee
An administrative fee may be charged.

Cancellation:

1. The event's coordinator is responsible for notifying Security Services, Media Services, and the appropriate reservation unit that an event has been canceled.

2. An administrative charge will be made when the event is canceled less than 48 hours before the scheduled event start time.

AV Needs:

1. A minimum of 48 hours advance notice required to schedule AV equipment.

2. Contact Media Services (541) 737-2121 for audio/visual needs.

Room Access:

1. A minimum of 48 hours advance notice required to schedule room access after the reservation is confirmed.

2. For Milam 026: Contact Media Services for Don Demello (541) 737-2121 to arrange for access.

NOTE: Campus police/security and custodial services WILL NOT open Milam Auditorium.


3. The Schedule Desk will notify Security Services (541) 737-3010 to open all other classrooms.

4. Bring a copy of the reservation/confirmation with you.